Procurement Officer, Merchandise & Apparel

hybrid
Ottawa, Ontario, Canada .
part-time . March 26, 2026

Description

Position: Procurement Officer, Merchandise & Apparel

Term : Part-time

Salary: 30-35$/hour based on experience

Hours: 10-15 hours per week

About Maverick Volleyball

Maverick Volleyball is one of Canada’s leading volleyball clubs, serving thousands of athletes across competitive and development programs. As our organization continues to grow, we are seeking a Procurement Officer to oversee the sourcing, purchasing, and vendor management of uniforms, team apparel, and coach gear for the club.

This role will ensure that Maverick athletes, staff and supporters are equipped with high-quality apparel while maintaining strong vendor relationships and cost-effective purchasing practices.

Role Overview

The Procurement Officer will be responsible for managing the procurement of all Maverick team apparel and coach wear. This includes coordinating ordering cycles, maintaining vendor relationships, monitoring inventory and deliveries, and ensuring that athletes receive their apparel in advance of seasonal program requirements.

The successful candidate will also participate in the evaluation and selection of apparel vendors, helping Maverick identify strong long-term partners for apparel and equipment supply.

Key responsibilities include:

1. Apparel and Merchandise Procurement Management

Plan, coordinate, and manage the purchasing of team uniforms, athlete apparel, coach apparel, and merchandise
Align apparel requirements with club leadership, coaches, and operations staff
Coordinate ordering timelines to ensure on-time delivery for programs and competitions

2. Vendor and Supplier Relationship Management

Build and maintain strong working relationships with apparel and equipment vendors
Participate in vendor evaluation and selection, including proposal review and recommendations
Support cost management activities, including pricing discussions and negotiations where appropriate

3. Online Store and Inventory Oversight

Manage the Maverick Online Store, including budgeting, forecasting, and merchandise planning
Track orders, deliveries, and inventory levels to ensure accurate fulfillment
Monitor inventory and reorder needs to support program demand

4. Branding and Quality Standards Compliance

Ensure consistent application of Maverick branding, logos, and apparel standards across all products
Verify product specifications and quality before approval and distribution

5. Financial Tracking and Purchasing Administration

Support purchasing-related financial processes, including invoice tracking and approvals
Maintain accurate purchasing records, order documentation, and audit trails
Use purchasing and accounting systems (e.g., QuickBooks Online) to track orders and expenditures

Ideal Candidate Profile

Experience

Minimum of 2 years of experience in purchasing, procurement, or buying roles
Experience working in athletics, collegiate sports, or team-based apparel purchasing is strongly preferred

Skills

Strong organizational and vendor-management skills
Ability to manage bulk orders and seasonal purchasing cycles
Strong attention to detail and order accuracy
Ability to balance quality, cost, and delivery timelines
Excellent communication and collaboration skills

Assets

Experience with QuickBooks Online or similar purchasing/accounting systems
Bilingual (English, French)

Why This Role Matters

Each season, Maverick Volleyball equips hundreds of athletes, coaches, and staff across its programs. The Procurement Officer plays a key role in ensuring athletes represent the club with pride while maintaining reliable supply, strong vendor partnerships, and responsible cost management for the organization.

Application Process & Additional Information

Interested candidate are encouraged to apply as soon as possible.

This position will be filled once a suitable candidate is identified, and the posting may close without notice.

To apply, please submit your resume and a brief cover letter outlining your relevant experience.

Work hours will fluctuate across the season. During peak periods, you can expect to work more than the anticipated 10–15 hours per week, while other periods will require fewer hours. The average over the year will be between 10 and 15 hours per week.

Know someone who would be a perfect fit? Let them know!